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Surveillance Testing Plan

Policy Scope:

Full community

Policy Owners:

Olana Khan, Assistant Head of School for Advancement and Strategy

Last Updated:

Friday, October 16, at 3:15 p.m.

Starting points

All students, faculty, and staff who are coming to campus are required to test in a regular cadence beginning the week of October 5. Each employee will be tested at least every two weeks, and each student will be tested every three weeks – both with a staggered plan so we can test an even portion of each constituency each week. Details below:

  • In preschool through 4th grade, cohort colors are already assigned. In 5th-grade, we are assigning cohort colors to each of the students for testing purposes only. 5th-graders cohort colors are not relevant to their schedule rotation. They have been added to the Class Lists page in the Community Portal.
  • In general, student tests are due during the week that K–4 cohorts of a particular color are scheduled to be in distance learning. Specifics are laid out in the table below. Tests must be administered on the Friday, Saturday, Sunday, or Monday prior to the submission deadline of 9:00 a.m. Thursday.
  • Following major campus vacations (of one week or more), the first week back at school will be 100% distance learning for all students, preschool through 5th grade. All community members planning to return to campus after the break (with one exception, explained below) need to:
    • Complete risky travel no later than the last Saturday of the break.
    • Schedule a test for the Wednesday, Thursday, or Friday of the distance learning week.
    • Submit the results by 9:00 a.m. on that Sunday just before campus reopens for instruction. (PBS staff will be checking on Sunday to ensure that all families’ and employees’ results are in.)
    • EXCEPTION: The K–4 student cohorts who will be in distance learning during the second week back from a vacation are not required to test as above. They may still elect to do so, or they may follow this adjusted schedule:
      • Complete risky travel no later than the Tuesday of the all-school distance learning week.
      • Schedule a test for the Saturday, Sunday, Monday, or Tuesday of their week of distance learning.
      • Submit their test result by 9:00 a.m. on the Friday of their week of distance learning.

This testing policy, as is the case with most of our plan for keeping the campus open safely, will adapt throughout the year to changing facts on the ground, including new recommendations or mandates from health officials, increases in our understanding of transmission, and shifts in community prevalence both locally and on the county level.

FAQs

Why this testing frequency?

Our plan does not take tests away from essential workers and others who need them. PBS will reimburse faculty, staff, and financial aid families so all have access to support these objectives:

  • Achieve our goal of as safe a campus environment as possible
  • Apply current science on COVID transmission dynamics
  • Add safety net that addresses asymptomatic and pre-symptomatic issues
  • Provide a safe return from vacations based on science
  • Follow best practices for schools as an important layer of protection
Why test in the week before vacations?

Regular surveillance testing is a prevention strategy that requires us to test whenever we are on campus. Even though the tests would be reported on the Thursday before school closes for the break, the tests would be taken three to six days prior to that, and current science suggests that those test would effectively identify infections that occurred no more recently than five days prior to the test. To accommodate for the inherent lag in testing efficacy, it is important to continue to test even when we are about to depart for a break.

May children come to campus if we forget to upload negative test results on time?

No. You child may, however, join the distance learning cohort while the test results are pending. There will, of course, be unforeseen circumstances, as well as possible delays in testing availability or turnaround time, and we will be flexible with families as they work through these challenges.

I'm an employee. How do I know which testing group I'm in?

Refer to this list.

On-campus testing

Students

On-campus testing for students is offered through One Medical. This is an optional service; families may choose whatever testing provider they prefer. Details coming soon on how to sign up, but testing is scheduled at the following times:

  • Sat., Nov. 7 (Blue) from 8:30 a.m. – 4:30 p.m.
  • Sat., Nov. 14 (Green) from 8:30 a.m. – 4:30 p.m.
  • Thu., Dec. 3 (all) from 12:30–5:30 p.m.
  • Fri., Dec. 4 (all) from 12:30–5:30 p.m.
  • Sat., Dec. 5 (Teal) from 8:30 a.m. – 4:30 p.m.
  • Sat., Dec. 12 (Blue) from 8:30 a.m. – 4:30 p.m.
Faculty and Staff

On-campus testing begins November 2. The schedule and other details will be shared soon!

External testing resources

There are many Bay Area organizations offering testing to the community. If you are not using on-campus testing, your first stop should be your regular healthcare provider, as they will know your family’s needs best and would already have your insurance information on file. If testing is not available through your regular provider, here are some other resources where you can find testing, many at no cost depending on your insurance provider:

Testing kits

If you would prefer to use at-home testing kits, please confirm that the turnaround time will allow for testing on the required dates and reporting by the posted deadlines.

Detailed Testing Schedule

  Blue cohorts Green cohorts Teal cohorts Employees #1 Employees #2
Week of Test on… Submit by… Test on… Submit by… Test on… Submit by… Test on… Submit by… Test on… Submit by…
Oct. 5 [1] Not required N/A Oct. 2–5 Oct. 8,
9 a.m.
Not required N/A Not required N/A Not required N/A
Oct. 12 Not required N/A Not required N/A Oct. 9–12 Oct. 15,
9 a.m.
Oct. 9–12 Oct. 15,
9 a.m.
Not required N/A
Oct. 19 Oct. 16–19 Oct. 22,
9 a.m.
Not required N/A Not required N/A Not required N/A Oct. 16–19 Oct. 22,
9 a.m.
Oct. 26 Not required N/A Oct. 23–26 Oct. 29,
9 a.m.
Not required N/A Oct. 23–26 Oct. 29,
9 a.m.
Not required N/A
Nov. 2 Not required N/A Not required N/A Oct 30–31,
Nov. 1–2
Nov. 5,
9 a.m.
Not required N/A Oct 30–31,
Nov. 1–2
Nov. 5,
9 a.m.
Nov. 9 Nov. 6–9 Nov. 12,
9 a.m.
Not required N/A Not required N/A Nov. 6–9 Nov. 12,
9 a.m.
Not required N/A
Nov. 16 Not required N/A Nov. 13–16 Nov. 19,
9 a.m.
Not required N/A Not required N/A Nov. 13–16 Nov. 19,
9 a.m.
Nov. 23 Thanksgiving Break • No testing required • Risky travel after Nov. 28 (Dec. 1 for K–4 Teal cohorts) may delay return to campus [2]
Nov. 30 [3] Dec. 2–4 Dec. 6,
9 a.m.
Dec. 2–4 Dec. 6,
9 a.m.
[ELC & 5th] Dec. 2–4 Dec. 6,
9 a.m.
Dec. 2–4 Dec. 6,
9 a.m.
Dec. 2–4 Dec. 6,
9 a.m.
Dec. 7 [4] Not required N/A Not required N/A [K–4] Dec. 5–8 Dec. 11,
9 a.m.
Not required N/A Not required N/A
Dec. 14 Dec. 11–14 Dec. 17,
9 a.m.
Not required N/A Not required N/A Dec. 11–14 Dec. 17,
9 a.m.
Not required N/A
Dec. 21 Winter Break • No testing required • Risky travel after Jan. 2 (Jan. 5 for K–4 Green cohorts) may delay return to campus [2]
Dec. 28
Jan. 4 [3] Jan. 6–8 Jan. 10,
9 a.m.
[ELC & 5th] Jan. 6–8 Jan. 10,
9 a.m.
Jan. 6–8 Jan. 10,
9 a.m.
Jan. 6–8 Jan. 10,
9 a.m.
Jan. 6–8 Jan. 10,
9 a.m.
Jan. 11 [4] Not required N/A [K–4] Jan. 9–12 Jan. 15,
9 a.m.
Not required N/A Not required N/A Not required N/A
  1. All employees were required by the original testing plan to test between September 20 and October 3. The employee testing rotation will not begin until the week of October 12.
  2. Risky travel is defined in the travel policy.
  3. In the first week back from any major school break, the weekdays for both testing and submission vary from the normal cadence, and all testing groups are required to be tested the same week, except for those K–4 students who will be in distance learning the following week, as well. Those families have the option of testing either during the all-school testing week or the following week.
  4. In the second week back from any major school break, testing is only required of those K-4 students who are in distance learning and who did not opt to test the previous week. Normal surveillance testing resumes during the third week back.