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Surveillance Testing Plan

Policy Scope:

Full community

Policy Owners:

Reopening School Task Force
Olana Khan, Assistant Head of School for Advancement and Strategy

Last Updated:

Wednesday, March 10, at 9:00 a.m.

Detailed Testing Schedule

On-campus Testing

Students

On-campus testing for students is offered through One Medical. This is an optional service; families may choose whatever testing provider they prefer. See the instructions to learn how to sign up. Testing is scheduled at the following times:

  • Fri., Mar. 12 (all) from 12:30–5:30 p.m.
  • Sat. Mar. 13 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., Mar. 19 (all) from 12:30–5:30 p.m.
  • Sat. Mar. 20 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., Mar. 26 (all) from 12:30–5:30 p.m.
  • Sat. Mar. 27 (all) from 10:00 a.m. – 3:00 p.m.
  • Tue., Apr. 13 (all) from 12:30–5:30 p.m.
  • Wed., Apr. 14 (all) from 12:30–5:30 p.m.
  • Thu., Apr. 15 (all) from 12:30–5:30 p.m.
  • Fri., Apr. 23 (all) from 12:30–5:30 p.m.
  • Sat., Apr. 24 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., Apr. 30 (all) from 12:30–5:30 p.m.
  • Sat., May 1 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., May 7 (all) from 12:30–5:30 p.m.
  • Sat., May 8 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., May 14 (all) from 12:30–5:30 p.m.
  • Sat., May 15 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., May 21 (all) from 12:30–5:30 p.m.
  • Sat., May 22 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., May 28 (all) from 12:30–5:30 p.m.
  • Sat., May 29 (all) from 10:00 a.m. – 3:00 p.m.
  • Fri., June 4 (all) from 12:30–5:30 p.m.
Faculty and Staff

On-campus testing began November 2. See the Employee Testing page for details.

Starting points

All students, faculty, and staff who are coming to campus are required to test in a regular cadence beginning the week of October 5. Each employee will be tested at least every two weeks, and each student will be tested every three weeks – both with a staggered plan so we can test an even portion of each constituency each week. [Note: this is overridden in the second half of the year, when everyone will test weekly.] Details below:

  • Color cohorts are assigned on the Class Lists page in the Community Portal. In grades where all students are able to be on campus at the same time, cohort colors are not relevant to their schedule rotation.
  • In general, student tests are due during the week that cohorts of a particular color are scheduled to be in distance learning. Specifics are laid out in the table above. Tests must be administered on the Friday, Saturday, Sunday, or Monday prior to the submission deadline of 9:00 a.m. Thursday.
  • Following major campus vacations (of one week or more), the first week back at school will be 100% distance learning for all students, preschool through 5th grade. All community members planning to return to campus after the break (with one exception, explained below) need to:
    • Complete risky travel no later than the last Saturday of the break.
    • Schedule a test for the Wednesday, Thursday, or Friday of the distance learning week.
    • Submit the results by 9:00 a.m. on that Sunday just before campus reopens for instruction. (PBS staff will be checking on Sunday to ensure that all families’ and employees’ results are in.)
    • EXCEPTION: The K–4 student cohorts who will be in distance learning during the second week back from a vacation are not required to test as above. They may still elect to do so, or they may follow this adjusted schedule:
      • Complete risky travel no later than the Tuesday of the all-school distance learning week.
      • Schedule a test for the Saturday, Sunday, Monday, or Tuesday of their week of distance learning.
      • Submit their test result by 9:00 a.m. on the Friday of their week of distance learning.

This testing policy, as is the case with most of our plan for keeping the campus open safely, will adapt throughout the year to changing facts on the ground, including new recommendations or mandates from health officials, increases in our understanding of transmission, and shifts in community prevalence both locally and on the county level.

FAQs

Why this testing frequency?

Our plan does not take tests away from essential workers and others who need them. PBS will reimburse faculty, staff, and financial aid families so all have access to support these objectives:

  • Achieve our goal of as safe a campus environment as possible
  • Apply current science on COVID transmission dynamics
  • Add safety net that addresses asymptomatic and pre-symptomatic issues
  • Provide a safe return from vacations based on science
  • Follow best practices for schools as an important layer of protection
Why test in the week before vacations?

Regular surveillance testing is a prevention strategy that requires us to test whenever we are on campus. Even though the tests would be reported on the Thursday before school closes for the break, the tests would be taken three to six days prior to that, and current science suggests that those test would effectively identify infections that occurred no more recently than five days prior to the test. To accommodate for the inherent lag in testing efficacy, it is important to continue to test even when we are about to depart for a break.

May children come to campus if we forget to upload negative test results on time?

No. You child may, however, join the distance learning cohort while the test results are pending. There will, of course, be unforeseen circumstances, as well as possible delays in testing availability or turnaround time, and we will be flexible with families as they work through these challenges.

I'm an employee. How do I know which testing group I'm in?

Refer to this list.

External testing resources

There are many Bay Area organizations offering testing to the community. If you are not using on-campus testing, your first stop should be your regular healthcare provider, as they will know your family’s needs best and would already have your insurance information on file. If testing is not available through your regular provider, here are some other resources where you can find testing, many at no cost depending on your insurance provider:

Testing kits

If you would prefer to use at-home testing kits, please confirm that the turnaround time will allow for testing on the required dates and reporting by the posted deadlines.